As legal professionals we preserve the confidentiality of all communication shared with us by our clients. Further, to comply with the Personal Data Protection Act, 2010 which governs information in respect of commercial transactions that relates directly or indirectly to a person, we state below our policy towards the same.
This Personal Data Protection Notice (“Notice”) sets out how Messrs. Tan Norizan & Associates (“Firm”) collects, uses and protects your Personal Data which you have provided to the Firm. By sharing your data with the Firm via any mode whether offline or online, you hereby agree and consent to the Firm using and processing your Personal Data for the purposes of retention to ensure the Firm is able to continue to communicate with you.
1. PERSONAL DATA
1. The “Personal Data” that you provide or have provided to the Firm includes your name, contact details, address, email address, photos, NRIC number or passport number, bank account information and any other identifiable information.
2. In addition to the Personal Data that you provide to the Firm directly (during any communication with the Firm), the Firm may also collect your Personal Data from various other sources, including without limitation, from online search tools, information obtained from third parties through lawful sources including-but not limited to Companies Commission of Malaysia, National Registration Department of Malaysia, Insolvency Department of Malaysia, CTOS Sdn. Bhd. or other relevant authorities, or via events organized or participated by the Firm.
2. PURPOSE OF PROCESSING OF PERSONAL DATA
2.1 By sharing your Personal Data with the Firm, you hereby agree and consent to the Firm using and processing your Personal Data provided to the Firm, in the manner and for the purposes as described below:
(a) towards preparation of proposal(s);
(b) towards providing legal services and/or ancillary services sought by you;
(c) to provide such necessary information to any regulatory or governmental authorities as required by statutory, regulatory or governmental requirements;
(d) for the Firm’s internal administrative purposes including historical and conflict checking purposes;
(e) for the Firm to communicate with you;
(f) consideration of attachment, internship, pupillage and/or employment;
(g) for the Firm to share any updates and programmes conducted by the Firm and relevant organisations; and
(h) for the Firm to comply with its obligations under law or any regulations imposed by regulatory or governmental authorities.
2.2 It is voluntary for you to supply your Personal Data to the Firm. However, if you do not wish to provide your Personal Data, the Firm may not be able to:
(a) provide you the proposal/services that you require; or
(b) communicate effectively with you.
2.3 The Firm may also use and process your Personal Data for other-purposes such as:
(a) to send you materials such as season greeting cards, newsletters, articles, write-ups and other updates, distribute information of events, conferences, talks and seminars which may be of interest to you; and
(b) potential referees to editors/researchers in legal/business/industry ranking publications and journals and potential clients who request for referees of past work in our credential statements, tenders and submissions, if any, by way of email or mail.
If you do not agree or consent to the Firm processing your Personal Data for the purposes set out in this paragraph 2.3, please notify the Firm by contacting the Firm via the contact details set out in paragraph 6.1 below.
3. DISCLOSURE OF PERSONAL DATA
3.1 Your Personal Data provided to the Firm or obtained by the Firm shall be kept confidential by the Firm. However, the Firm may engage third party companies, service providers or individuals toward business operation
In such event, you hereby agree and consent that the Firm may disclose and share your Personal Data to the third parties, within or outside Malaysia, including without limitation, as follows:
(1) banks and financial institutions;
(2) insurance providers;
(3) storage facility providers;
(4) external advisors and other professional advisors, such as auditors; and
(5) such other party as the Firm deems necessary for the purposes mentioned in paragraph 2 above
3.2 The Firm may also disclose and transfer the information to any statutory bodies, regulatory bodies and/or governmental authorities where legally required to do so.
4. EMAIL AND WEBSITE
4.1 Any Personal Data contained in the emails and “Contact Us” messages sent via the Firm’s Website to the Firm shall be used and processed in the manner set out in this Notice. The content of the messages shall be strictly monitored by the Firm.
4.2 If you do not wish for your Personal Data to be collected via cookies on the Website, please configure your internet browser to delete or deactivate cookies.
4.3 The Firm’s Website may contain links to other sites and pages. The Firm shall not be responsible for any Personal Data or information that you may provide to other entity via the links.
REQUEST FOR ACCESS AND INQUIRIES
You may at any time hereafter request for access to, or request for rectification or correction of your Personal Data (subject to payment of fees, if applicable), or limit the processing of your Personal Data by the Firm, as the case may be, however subject to the terms of this Notice and any exception and/or restriction as may be contained under the applicable law. If you wish to do so please contact:
Contact Person : Ms. Tan Lee Eng, Managing Partner
Tel : +603-7610 0170 / +603-7880 0175
Fax : +603-7610 0171 / +603-7887 0853
Email : firstname.lastname@example.org
You may also contact the Firm via the above contact details if you have any inquiries or complaints in respect of your Personal Data provided to the Firm.
Please note that the Firm has the right to refuse your request to access and/or make any correction to your Personal Data to the extent permitted under the applicable law.
The Firm reserves the right to amend or modify this Notice from time to time.